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Turkish Airlines Privacy Announcement for Job Candidates


1.   Introduction

Türk Hava Yolları Anonim Ortaklığı (hereinafter referred to as “THY”, “Company” or “We”), pays the utmost attention to the lawfulness of the processing of personal data. The Turkish Airlines Privacy Announcement for Job Candidates (“Announcement”) herein have been prepared in accordance with the Article 10 of Law on Protection of Personal Data numbered 6698 (“Law”) and EU General Data Protection Regulation (“GDPR”) to ensure that your personal data, as the job candidates, are processed under your full control and in a transparent manner.

Specifically, we would like to inform you with respect to processing of your personal data collected. In this respect, we provide you with information on which personal data We process, for what purposes and how long, the third parties your data are shared with, your rights and ways to contact us.

For more detailed information about the processing of your personal data, you may review the Data Authorities Registry (VERBİS) (https://verbis.kvkk.gov.tr/) managed by the Presidency of the Personal Data Protection Authority.


2.   Which Personal Data We Process and How Do We Collect Your Personal Data?

General information on your personal data processed by THY are as follows:

  • Identity and Contact Information: Name, surname, date and place of birth, marital status, driving license, Turkish Citizen Identity Number, passport information, address, e- mail, phone number, mobile number.

  • Application related information: Including your curriculum vitae (CV), cover letter, profession information, employment history, social media information, education history, qualifications and skills, reference contact information, references, desired salary, interests, background screening information if relevant and course and certification information.

  • Visual Records: Photograph data

  • Special Categories of Personal Data: Health data processed for the determination and evaluation of the health criteria required for THY's working conditions and civil aviation requirements for cabin / cockpit duties, disability information, criminal record, Association, Foundation or Union membership information (if only you prefer to state it in your job application), information regarding criminal convictions and security Measures. (For detailed information regarding the processing of your personal data within the scope of THY Health Procedures, please read the Turkish Airlines Privacy Notice on Data Protection Regarding Health Procedures of Employees and Employee Candidates)

  • Process Security Information: IP address which is collected by using cookies. (for more detailed information about the how the Turkish Airlines use cookies please (click here) and if applicable log records, user account information.

  • Other Information: Personal data processed to obtain information that will be the basis for the formation of personal rights of our employees or real persons who have a working relationship with our Company, information in the CV information required to assess the eligibility of foreign duties (such as visa information, residence permit, work permit, citizenship / dual citizenship information, Green card (Lawful Permanent Resident Card, Form I-551, etc.) information).

As well as collecting information from you directly, THY receives information relating to you from recruiters and persons whom you have named as referees.

From the start of your job application process, your personal data can be collected via printed documents (e.g. CV information that you may provide or social security records), through forms (e.g. recruitment form / periodic examination application form) and in some instances, through digital channels (e.g. information obtained directly from public institutions, or from the authorized hospitals of the Directorate General of Civil Aviation (“SHGM”) to fulfil certain legal obligations and ensure the continuation of the application process. Your personal data process in accordance with the provisions of national and international law, primarily the general principles stated under Article 4 of the Law and by relying on conditions for lawful data processing listed under Article 5 and 6 of the Law.


3.   For Which Purposes Do We Process Your Personal Data? What is Our Legal Basis for Processing Your Personal Data?

THY will process your personal data for the following purposes in accordance with the Law:

Your personal data collected during the recruitment processes may continue to be processed after the employment contract is signed unless there is a change in the processing purpose.

      OBJECTIVES

       LEGAL BASIS

       DATA CATEGORY

  • Execution of Employee Candidate Selection and Placement Processes

  • Execution of Employee Candidates' Application Processes

  • To communicate about the recruitment process and answer your queries;

  • Conducting Activities in Compliance with Legislation

  • Planning of Human Resources Processes

  • Execution and Supervision of Business Activities

  • Execution of Occupational Health and Safety Activities

  • Receiving and Evaluating Suggestions for the Improvement of Business Processes

  • Conducting Business Continuity Activities

  • Informing Authorized Persons, Institutions and Organizations.

  • Conducting legal and compliance activities

  • Verifying whether you have the right to work in the country in which you are applying for a job with THY and checking whether the information you have provided in the application is correct and carrying out other background checks as required by law if you are successful.

  • Keeping you in mind for future job positions and roles.

  • To contact you about future career opportunities at THY if permitted.

  • To reimburse you for any agreed expenses incurred in the application process etc;

  • To protect our legitimate business interests and legal rights, including, those in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes (including disclosure of such information in connection with legal process or litigation) and other ethics and compliance reporting requirements;

  • Explicit Consent

  • It is necessary for the establishment

  • It is necessary for compliance with a legal obligation

  • It is necessary for the legitimate interests of the data controller

  • It is expressly permitted by law;

  • It is necessary for the establishment, exercise, or protection of any right

  • The relevant information is revealed to the public by the data subject herself/himself

  • Identifying Information

  • Contact Information

  • Process Security Information

  • Application Related Information

  • Visual Records

  • Other Information

  • The Objectives mentioned above

  • Explicit Consent

  • It is necessary for the establishment

  • It is necessary for compliance with a legal obligation

  • It is necessary for the legitimate interests of the data controller

  • It is expressly permitted by law;

  • It is necessary for the establishment, exercise, or protection of any right

  • The relevant information is revealed to the public by the data subject herself/himself

 

  • Identifying Information

  • Contact Information

  • Process Security Information

  • Application Related Information

  • Visual Records

  • Other Information

 

The Objectives mentioned above

  • Your special categories of personal data are collected, stored and processed based on the following legal reasons:

  • Explicit consent

  • As explicitly permitted by law

  • To protect the vital interests of the data subject or of another natural person where the data subject is physically or legally incapable of giving consent

  • Personal data which are manifestly made public by the data subject and in compliance with the

  • Data subject’s will.

  • For the establishment, exercise or defence of legal claims.

  • For the purposes of protection of public health, operation of preventive medicine, medical diagnosis, treatment and nursing services, planning and management of health-care services as well as their financing by the persons subject to secrecy obligation or competent public institutions and organizations,

  • For the purposes of carrying out the legal obligations of the data controller or of the data subject in the field of employment, occupational health and safety, social security and social services.

Special categories of personal data

 


4.   To Whom We Transfer Your Personal Data and Why?

Under certain circumstances, we may transfer your personal data that we process to third parties residing within borders or abroad, in accordance with the provisions of national and international law, particularly Article 8 and 9 of the Law.

Third parties that we may transfer your data can be listed categorically as follows:

  • Our suppliers residing within borders or abroad: Your personal data may transfer to various suppliers, financial advisors, financial audit firms, occupational health and safety experts /workplace doctors, SHGM authorized hospitals, or miscellaneous consultancy providers that we are in business relations with. Additionally, under certain conditions, information such as identification information or CV information of our employees may be shared with recruitment firms within the scope of activities that We carried out.

  • Group companies: Certain services offered by THY are carried out by our affiliates, within this context, your personal data may be shared with our relevant affiliates. Your personal data may be shared for recruitment processes if you give your consent. You may find more detained information regarding our group companies on Türk Hava Yolları Anonim Ortaklığı Privacy Notice on Protection and Processing of Personal Data or from the following link: about us

  • Administrative and Legal Institutions Authorized by Applicable Law: Your personal data can be shared if required by law or for the protection of our legitimate interests in compliance with applicable laws with private and public Institutions, administrative and legal institutions authorized by national or international legislations (e.g. government authorities and/or law enforcement officials, Turkish Employment Agency, The Office of Foreign Assets Control (“OFAC”), Bureau of Industry and Security, Transportation Security Administration etc. and national and international aviation authorities such as Directorate General of Civil Aviation (SHGM), International Air Transport Association (“IATA”) that may take decisions that affect THY and/or THY's operations.

 

5.   What are Your Rights as Data Subjects?

The rights you have under the Article 11 of the Law are as follows:

Learn whether data relating you are being processed.

Request further information if personal data relating to you have been processed.

Learn the purpose for the processing of personal data and whether data are being processed in compliance with such purpose.

Learn the third-party recipients to whom the data are disclosed within the country or abroad.

Request rectification of the processed personal data which is incomplete or inaccurate and request such process to be notified to third persons to whom personal data is transferred.

Request deletion or destruction of personal data in the event that the data is no longer necessary in relation to the purpose for which the personal data was collected, despite being processed in line with the Law and other applicable laws and request such process to be notified to third persons to whom personal data is transferred.

Object to negative consequences that you experienced as a result of analysis of the processed personal data by solely automatic means.

Demand compensation for the damages that you have suffered as a result of an unlawful processing operation.

You can easily use your rights mentioned above and easily communicate the related requests to us via contact information below. Data subjects’ requests concerning the above-listed rights shall be concluded by us within thirty days at the latest, in accordance with the limitations provided by the Law. In principle, data subject requests shall be concluded free of charge. However, Turkish Airlines reserves its right to demand a fee from the tariff specified by the Board, in case the request requires additional costs.


6.   Data Controller and Contact Information:

00 90 212 463 63 63

Türk Hava Yolları A.O. Genel Yönetim Binası, Yeşilköy Mah. Havaalanı Cad. No:3/1 34149 Bakırköy/ Istanbul, Türkiye

YURTICIISTIHDAM@THY.COM / KOKPITISTIHDAM@THY.COM / KABINISTIHDAM@THY.COM 

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